Data Systems Administrative Assistant

Job ID
# of Openings
Salary Range
to USD $9.81/Hr.
Hours Per Week
Weeks Per Year


Responsible for daily systems operation; including Child Plus data entry, clerical and other programmatic responsibilities for individual Head Start 0-5 or partnership centers. Supports full enrollment and program compliance through recruitment and application activities.



  • Enter all partnership information into Child Plus relating to children and families.
  • Maintain status changes on the computer.
  • Run computer reports as requested by supervisor.
  • Organize and maintain a tracking system to assure ongoing monitoring of the data necessary for the accurate compilation of the PIR.
  • Enter and verify data into Child Plus on all Head Start 0-5 applications as they come into the agency.
  • Explains Head Start 0-5 Program to parents and helps complete application forms.
  • Completes all application requirements for a new child entering the program in a timely manner.
  • Calculates and verifies income eligibility on all 0-5 applications.
  • Helps parents complete Health insurance application for eligible children without health coverage and insurance.
  • Notifies supervisor, ERSEA Coordinator, Monitoring Team and Center Manager of all completed applications.
  • Creates an individual professional development plan which outlines training needs and a plan for meeting goals.
  • Attends staff meetings, in-service, and other trainings as required.
  • Works collaboratively with the ERSEA Coordinator to provide consistent services to families.


  • High School Diploma or equivalent.  
  • One year data entry skills experience.
  • Proficient in Microsoft Office.
  • Ability to work independently and with others. 
  • Excellent organizational skills and attention to detail; Proper spelling, grammar and punctuation. 
  • Able to adjust to many interruptions and new situations. 
  • Bilingual (English/Spanish) preferred.



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