Fiscal Assistant

US-KS-Wichita
Job ID
2018-1261
# of Openings
1
Salary Range
to USD $10.75/Hr.
Hours Per Week
20
Weeks Per Year
52

Overview

Process weekly Accounts Payable checks. Supports clerical needs of Finance Director. Ensure friendly and efficient function of all support services to public and staff.  Maintain equipment for the organization. Order office supplies for Management Staff. Serve as relief for Receptionist. Miscellaneous filing.

Responsibilities

  • Assists with the compliance of the accounts payable process.
  • Reviews all invoices on a daily basis to verify the accuracy of general ledger coding.
  • Ensures appropriate approvals are obtained on agency invoices.
  • Verifies sales tax calculations.
  • Verifies appropriate taxpayer identification numbers (TINs) with outside service.
  • Checks for debarment of all new vendors monthly and every year on all active vendors.
  • Ensures vendor W-9s are on file and up to date.
  • Reconciles report of invoices to be paid with A/P check listing.
  • Reviews invoices for proper procurement procedures.
  • Follows up monthly on outstanding invoices.
  • Establish and maintain permanent payables files. File and retrieve files as requested.
  • Ensures accounts payable checks are filed weekly. This is a large volume of filing each week. Accuracy is crucial.
  • Manages office, kitchen and building supplies by requisition through local supply firms.
  • Ensures smooth operation of support services for Child Start's Parklane offices.
  • Ensures that public areas of Child Start's Parklane office are clean, pleasant, safe and welcoming to visitors and staff.
  • Serve as relief receptionist when necessary. Answer multi-line phone system in a courteous and professional manner.
  • Assists with annual audit and preparation of required forms.

Qualifications

  • High school diploma or general equivalency education.
  • One to three years of general office experience.
  • Three years of computer experience with Microsoft office products, including Word and Excel.

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